Privacy Notice for the Application Process

Use of your personal data and your rights – Information pursuant to Articles 13, 14 and 21 of the EU General Data Protection Regulation (EU GDPR).

Dear applicant,

Below, we provide information on the processing of your personal data by [company name] (as part of the application process) and the rights you are entitled to in this regard. The specific data processed and the manner in which it is used depend largely on the services you have used.

We process data relating to your application. This may include general personal details (such as your name, address and contact details), information about your professional qualifications and educational background, details of any further professional training, or other information that you provide to us in connection with your application.

The processing of your personal data is necessary, in accordance with Article 6(1)(b) of the EU GDPR in conjunction with Section 26 of the BDSG (as amended), for the purpose of taking pre-contractual measures or for the performance of a contract to which you are a party, in connection with a potential employment relationship.

Your personal data will not be processed for any other purposes.

The recipients and categories of recipients of your personal data for the purposes set out above are, or may be, in accordance with our current recruitment process: the relevant managing director, the relevant line manager, and the Human Resources department.

At !Your company here! , there is no transfer of your personal data to a third country or an international organisation, nor is such a transfer intended.

Where necessary, we process and store your personal data for the duration of the recruitment process. If an employment relationship is not established, we will continue to store your data for a further 3 months after the application process has been completed, until it is deleted.

(Your company) does not use automated decision-making processes, including profiling, to make a decision on whether to enter into and perform a contractual relationship (Article 22 of the EU GDPR).

As a data subject, you have the right to

• Right of access under Article 15 of the EU GDPR,

• Right to rectification under Article 16 of the EU GDPR,

• Right to erasure under Article 17 of the EU GDPR,

• Restriction of processing under Article 18 of the EU GDPR and

• the right to data portability under Article 20 of the EU GDPR.

Furthermore, you have the right to lodge a complaint with a data protection supervisory authority under Article 77 of the EU GDPR.

In principle, under Article 21 of the EU GDPR, there is a right to object to the processing of personal data by (your company here) if such processing is necessary to safeguard legitimate interests.

If you have given us your consent to the processing of your personal data, you have the right, under Article 7(3) of the EU GDPR, to withdraw that consent with effect for the future. The lawfulness of the data processing carried out up to the time of withdrawal remains unaffected.

If you have any general concerns or complaints regarding the processing of your personal data, you may contact the data protection supervisory authority responsible for (insert your company name here):

Within the framework of the contractual relationship with (Your company here), you are only required to provide the personal data that is necessary for the establishment and performance of a contractual relationship, or which (Your company here) is legally obliged to collect.

If the required personal data is not provided, (Your company here) will be unable to provide the relevant services, e.g. processing the application through to a possible employment contract.